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System Prompt

In this section, you can create and manage system prompts that will guide the behaviour and tone of your AI agents. Axoma App Settings & Management
Navigate to: Home > Settings > System Configuration > System Prompt

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Create Prompt

  • Click on “Create Prompt” to add a new custom prompt.
  • You can enter a message or instruction up to 250 characters.
  • This prompt will be saved and made available for future prompt selection, allowing you to reuse or assign it to other agents as needed.

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Edit Prompt

  • Existing prompts can be edited at any time, enabling you to refine the tone, context, or instructions based on evolving use cases or feedback. Use this feature to define consistent and reusable messaging that shapes how your agents respond in different scenarios.

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Quick Prompts

The Quick Prompts module allows users to create predefined prompts that can be quickly accessed and used within the Personal Assistant screen. These prompts serve as reusable instructions or messages that help streamline communication and improve response consistency across various chat scenarios. Axoma App Settings & Management Add Quick Prompt
  • Click on “+ Add Quick Prompt” to create a new shortcut prompt for the chat window.
  • Enter a Title (name of the prompt) and a Prompt Description (the message or instruction you wish to save).
  • Each prompt can include up to 250 characters.
Once saved, the prompt will be available for reuse across the Personal Assistant screen, allowing users to insert predefined messages instantly. Edit Quick Prompt
  • Existing prompts can be edited anytime to update or refine their wording.
  • Use this option to modify prompts based on user feedback, updated workflows, or changes in communication style.
💡 Tip: Quick Prompts help maintain a consistent tone and speed up interactions by reducing repetitive typing. They can be customized for FAQs, greetings, troubleshooting steps, or any commonly used instructions during chat sessions.

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User Interface Settings

Axoma App Settings & Management
Navigate to: Navigate to: Home > Settings > System Configuration > Agent & Automation Access
This section allows administrators to enable or disable key user experience features such as file attachments, prompt library access, conversation history, multi-agent support, and more. These toggles help tailor the platform’s functionality to your organization’s needs, ensuring a flexible and streamlined user experience.

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1. Workflow-Based Assistant

Personal Assistant Setup – Two Configuration Scenarios
Scenario 1: Chat Assistant→ Select Type: Workflow → Choose Flows in Predefined workflows:• ✅ LLM Chat • ✅ Docu Chat→ Choose Flows in User defined workflows:• ✅ test_workflow (example)→ Click SaveThis setup enables the assistant to respond using structured conversational flows ideal for document-driven Q&A and general LLM interactions.
Axoma App Settings & Management

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2. Agentic Assistant

Scenario 2: Agentic Assistant→ Select Type: Agentic → Choose from Available Agents:• ✅ Select one or more pre-created agents from Agent Management→ Click SaveThis setup empowers the assistant with real-time execution capabilities through AI agents — suitable for automation, API interaction, and enterprise system tasks.
These configurations enables teams to tailor the Personal Assistant experience based on their app’s purpose whether it’s workflow-guided support or agent-powered automation ensuring flexibility and enterprise-grade utility. Axoma App Settings & Management

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3. Workflow Integration

→ Select Type: Workflow → Choose from Available User defined workflows: • ✅ Select one or more workflow titles from the list → Click Save
In this setup, the Personal Assistant leverages existing workflow configurations within the app. Users can select workflows via checkboxes, allowing the assistant to utilize predefined automation flows for enhanced contextual assistance and task execution. Axoma App Settings & Management